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Injury and Illness Prevention Program 2.22 8. RECORDKEEPING AND DOCUMENTATION Copies of required accident investigations and certification of employee training shall be maintained at the office level with the OHSM, as well as within a Corporate Database. Roux keeps records of its employee fatalities, injuries, and illnesses that are work-related, are a new case, or meet one or more of the general recording criteria of Title 8 Sections 14300-14300.48. Each recordable injury or illness is entered on OSHA 300 Log of Work-Related Injuries and Illnesses, OSHA 301 Form Injury and Illness Incident Report, and a separate, confidential list of privacy-concern cases, if any, within (7)calendar days calendar days of receiving information that a recordable injury or illness has occurred. The CHSM keeps these records up to date. If there is a privacy-concern case, we have the option to not enter the employee's name on OSHA 300 Log of Work- Related Injuries and Illnesses. Instead, the text "Privacy Case" is entered in the space normally used for the employee's name. This will protect the privacy of the injured or ill employee when another employee, a former employee, or an authorized employee representative is provided access to the OSHA 300 Log. The company will keep a separate, confidential list of the case numbers and employee names for your privacy concern cases so that we can update the cases and provide the information to the government if asked to do so. At the end of the calendar year, the CHSM performs the following steps: 1. Reviews OSHA 300 Log of Work-Related Injuries and Illnesses to verify that the entries are complete and accurate. 2. Creates an annual summary of injuries and illnesses recorded on OSHA 300 Log of Work-Related Injuries and Illnesses. 3. Company Executive signs annual summary certifying they have examined the documentation and that to the best of my knowledge the entries are true, accurate and complete. 4. OHSM posts OSHA 300A Summary of Work-Related Injuries and Illnesses on their main office bulletin board from February 1 of the year following the year covered by the records and kept in place until April 30th for a total of three (3) months. The CHSM saves the following records for a minimum of five (5) years following the end of the calendar year that these records cover: • OSHA 300 Log, privacy case list(if one exists) • OSHA 300A Annual Summary • OSHA 301 Incident Report Forms or equivalent Accident Report Forms 1/2019 Corporate Health and Safety Management Program I ROUX 17