SITE INFORMATION AND CORRESPONDENCE

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ATTACHMENT 2 BILLING PROCESS FOR REIMBURSEMENT FOR OVERSIGHT COSTS UNDER THE ABOVEGROUND TANK STORAGE ACT BILLING SYSTEM Each aboveground tank (AT) facility has a unique charge number assigned to it for recording the hours of work which are expended on the site. The charges, consisting of the staff time and associated expenditures, at an approximate rate of $60.00 per hour, will be billed on the monthly billing statement as labor hours and labor charges. The overhead charges on the monthly billing are based on the number of labor hours charged to the site and consist of rent, travel , supplies, training, personnel and accounting services. When no monthly labor hours are charged to a site, no overhead hours will be charged, except for the last month of a fiscal year (June) . Labor charges end June 30 for any fiscal year, but several kinds of overhead charges, such as supply orders and travel expenses, are paid after the fiscal year ends. The State Board's Accounting Office keeps track of these charges and distributes them back to all active project accounts based on the number of labor hours charged during the whole fiscal year that just ended. In this way, the last monthly billing statement for a fiscal year may include overhead charges, even if there are no labor hours charged. The employee(s) who work on a site total the hours charged to a site and report the hours on monthly timesheet(s). Based on the hours reported, the CALSTARS system, the state' s accounting system, computes the labor and overhead charges. The State Board takes the monthly expenditure information from CALSTARS and keeps a running balance and status sheet for each account. Information taken from the account status sheet is entered on the billing statement and two copies of the statement are sent to the facility. Within 15 days after receipt of the bill , the owners are to remit a check for the balance owed with a copy of the statement to the State Board Accounting Office. DAILY LOGS Each Regional Board employee will maintain an accurate daily log of the hours spent on oversight work on a site. These daily logs will not be included in the monthly billing, but will be made available to the owner upon request. REMOVAL FROM THE BILLING SYSTEM When the oversight work is complete, the owner will receive a final billing for any balance owed. After the owner satisfies the final billing by remitting the amount to the Accounting Office, the project will be removed from the active AT cost recovery program.