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RPQ Document Number: 909 R 5003 <br />GROUP <br />Procedure Rev: 12 Date: 1/22/13 <br />EMERGENCY RESPONSE PROCEDURES <br />not inform anybody else that an investigation is being conducted unless your are <br />specifically requested to do so. <br />2.3.6 Ask the Investiqators to Wait Until the Lawyers Have Arrived. Investigators <br />may wait for a limited time (although not in the U.S). If your lawyer cannot be present <br />within the time allowed, you should let the investigation begin without a lawyer. <br />However, try to get the lawyer to join your team as quickly as possible. Try to <br />suspend the investigation when the lawyer arrives to update him or her briefly. If <br />immediate personnel attendance is impossible, try to arrange for your lawyer to <br />speak with the investigators on the telephone. <br />2.3.7 Escort the Investigators at all times. Do not issue a security pass. Do not <br />leave investigators alone where there are files, computers or any other form of <br />documents or information available. <br />2.3.8 Assemble a Team for Dealing with the Investigation. Note there maybe as <br />many as six to eight investigators and that they will each simultaneously seek to <br />review the documents in relevant employee's individual offices. They may demand to <br />be shown the contents of desks and to be given access to the computers. In addition <br />to your lawyer, your team should include: <br />• The most senior officer or manager available; <br />• A staff member appointed as a note -taker who must keep a verbatim record of <br />the proceedings; <br />• An IT specialist to supervise any electronic copying or searches; . <br />• An assistant to provide help with documentation and copies requested by the <br />investigators; and <br />• If possible, staff members to accompany each investigator, or one staff <br />member posted in each office to be searched, which should observe and <br />assist the investigator and take notes of their actions. <br />2.3.9 Preservation of Evidence. Obstruction of the investigators could violate <br />criminal law, so ensure that no documents or electronic files are destroyed, deleted, <br />or altered in any way, and that not relevant materials are removed from the <br />premises. No documents should be tampered with, concealed, or destroyed. <br />2.3.10 Treatment of Seals. In addition to preserving evidence, no seal placed by an <br />investigator should be tampered with in any way. Great care must be taken so that <br />no seal is broken or manipulated either intentionally or unintentionally. <br />H:\profile\My Documents\500 E. louise ave (CIA LOF)\9-25-13\909R5003 Emergency Response Procedures.doc <br />Page 65 of 67 <br />Paper Copies are Not Controlled unless stamped in RED "Controlled Document'. Controlled Version appears in QS9000 database. <br />Copies without a RED "Controlled Document' stamp will be OBSOLETE 24 hours from 10/7/2013 8:47 AM <br />