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0 Document Number: 909 R 5003 Rev: 12 Date: 1/22/13 EMERGENCY RESPONSE PROCEDURES 2.3.11 Note the Investigators' Powers to Demand Documentation. Their powers cover private records held by individual managers and information held on computers. Investigators must request files reasonably clearly and cannot go on a "fishing expedition". 2.3.12 Do Not Volunteer Documents. Depending upon the country in which the investigation is taking place, investigators may not have the power to seize original documents. Do not volunteer documents unless recommended by your lawyer. Remember that searches can last a number of days and that documents created during that time can also be subject to disclosure. 2.3.13 Remember Legal Privilege. Communications with lawyers may be legally privileged in which case investigators may not examine or copy them. Inform the investigator if a file he wishes to review is likely to contain privileged documents. Ask to review the file to extract privileged documents prior to the investigator's review or, if he refuses, review the file at the same time as the investigator so that you can identify and remove privileged documents. The investigator will probably insist that you demonstrate privilege, for example, by showing the lawyer's name in the letterhead or that the document has the word "privileged" in the header. Record any objections to this procedure or disputed documents. Ask that the investigators wait for your lawyer and consult with him or her before examining any contested documents. 2.3.14 Protect Legally Privileged Electronic Documents. The investigators are usually accompanied by IT specialists, who may be able to retrieve deleted files and emails. Investigators may also run key -word searches on stored files and emails. If investigators ask for access to the computer system, make sure that files are checked for legally privileged documents first, before they are reviewed, downloaded, or printed by the investigators. A company IT specialist should perform the operations requested by the investigators on the system or at least supervise what the investigators are doing. Make a copy of all files that are taken by the investigators and note the key -word searches made. 2.3.15 Ensure Relevance to Authorization Scope. When reviewing or copying documents, investigators are bound by the scope of the written authorization they H:\profile\My Documents\500 E. Louise ave (CIA LOF)\9-25-13\909R5003 Emergency Response Procedures.doc Page 66 of 67 Paper Copies are Not Controlled unless stamped in RED "Controlled Document". Controlled Version appears in OS9000 database. Copies without a RED "Controlled Document" stamp will be OBSOLETE 24 hours from 10/7/2013 8:47 AM