COMPLIANCE INFO_1991-1992 - Laserfiche WebLink

Home Browse Search

s ' 3. The draft agenda item is due one day after the final agenda iten titles are due. Staff should allow ample time for review from their supervisor and the Enforcement Division Chief prior to this due date. 4. The final agenda item with all corrections is due one day after the draft agenda it— is due. Seven copies must be submitted with all attachments. (The branch secretaries are responsible for finalizing all division agenda items. . An inspector should always allocate sufficient time for the secretary to finalize the item prior to the due date. ] Staff must include each of the following sections in the agenda item: 1. The item title must concisely and objectively state the purpose of the item. The title appearing on the agenda item must be identical to that appearing on the Board Meeting Notice. 2. The key issues section must include bullet statements which summarize background information and the issues at hand. Because this section is intended to briefly summarize, no more than four to six bullets should be used. 3. The background section extensively develops the bullet statements and is the backbone of an agenda item which must include all pertinent information. If the item is for a Notice and Order , the background section must discuss the following information: location of the site; operator and owner information; compliance history; specific violations noted during Board inspections; the dates of Board inspections; and the operator ' s efforts to correct violations or areas of concern, if any. 4. The options section lists the various actions that the Board may take regarding the item. For example, option 1 may be to issue a Notice and Order, while option 2 may be to take no action. The appropriateness of each option should be discussed. 5. The recommendation section includes staff's recommendation(s) for Board consideration and action. An action listed in the "options" section is usually recommended. 6. The attachments section lists each attachment numerically with a brief description of its contents. 7. Provide a Resolution with the appropriate statement(s) and finding(s) in the attachments section. The Resolution identities the specific findings and actions to be taken by the Board in dealing with the agenda item. 8. Identify the necessary visual aids to fully portray the agenda item. All visual aids shall be prepared on 35mm slide media and must be available one week prior to the board meeting. Appendix K includes a sample agenda item. 65